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How we use your personal data

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How we use your personal data

Subject information statement for applicants

This additional notice is specific to the HCPC's processing of your personal data for the purposes of your registration. The HCPC's full privacy notice can be found here.

The Health and Care Professions Council (HCPC) processes your personal data (as defined by the General Data Protection Regulations 2018 (GDPR) for the following purposes:

1. administering your application to register with the HCPC and any subsequent

2. maintaining and publishing the health and care professions Register;

3. undertaking regulatory activities for the purposes of the Health and Social Work Professions Order 2001;

4. ensuring that you comply with our standards, including but not limited to, ensuring compliance with continuing professional development and educational requirements;

5. investigating complaints made by you;

6. publishing the results of any complaints made about you or by you according to our fitness to practise publication policy (available on our website);

7. transferring your personal data to any other authorised body investigating your activities;

8. providing your name, profession, registration number, registration dates and approximate location of your practice to any member of the public requesting the information and making it available through the publication of the health and care professions Register;

9. transferring your personal data to professional advisers and other third parties involved with the regulation of health and care professionals;

10. statutory and regulatory compliance;

11. monitoring equality and diversity information;

12. reviewing your medical records and history, including but not limited to any medical reference supplied, to ensure that your health does not impair your fitness to practice;

13. maintaining photographic images of you to ensure your identity; and

14. providing you with information relevant to your registration and keeping you informed about any changes to practice or legislation that may affect your practice.

We collect personal information from you when you communicate with us by any media.

We may also collect personal data which relate to you from third parties.

Special category data

Certain personal information is categorised by the GDPR as 'special category personal data'. We are required to hold such data by the Health and Social Work Professions Order 2001 and therefore we do not need to obtain your consent to undertake this processing. In general, the special category personal data collected by HCPC is limited to information in connection with:

  • your racial or ethnic origin;
  • your physical or mental health or condition;
  • your membership of a trade union;
  • the commission or alleged commission by you of any offence;
  • any proceeding taken against you for any offence committed or alleged to have been committed by you; and
  • your sexual life.


The HCPC is required to provide statistical information to a number of different bodies; it also undertakes its own research. In such circumstances it only provides anonymised data.

Permitted processing

The HCPC ensures that it is permitted to process your personal data. If no statutory condition applies to the form of processing we undertake, we can only undertake such processing with your consent.

Monitoring of telephone calls and emails

Your telephone calls and emails to us may be recorded and monitored for quality control purposes.


The HCPC has notified the Information Commissioner that it processes personal data. The notification number is Z6621691.

If you have any queries relating to this statement, please contact us using the following details:

Data Protection Officer
Health and Care Professions Council
Park House
184 Kennington Park Road
London, SE11 4BU

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